YOU'VE PROBABLY HEARD THE ABBREVIATION DMS THROWN AROUND IN THE CONTEXT OF BUSINESS TECHNOLOGY, BUT YOU'RE STILL WONDERING, "What is a DMS?"

We have an answer for you.

DMS is an abbreviation for document management system, which is a software solution for organising, securing, capturing, digitizing, tagging, approving, and completing tasks with your business files.

Although the majority of document management systems store data in the cloud, it is much more than that.

You don’t need to spend your days handling big volumes of digital documents; instead, you can use document management software to save time, money, and energy and focus on other important tasks.

This is a business decision, This decision can improve many aspects of your company.

Document management software means freedom.

The freedom to do so is provided by adopting a paperless workflow and utilizing a document management system.

The long and tedious processes of faxing, searching for information for extended periods of time, manually handling documents, forms, and other administrative tasks are pretty much eliminated

If your organization is completely paper-free, digital organization and control is key in the modern workplace.

FEATURES OF DOCUMENT MANAGEMENT SOFTWARE:

  • Document Input

    Document input refers to the process of adding or importing documents into a document management system or other software for storage, organization, and management.

  • Document Indexing

    Document indexing refers to the process of assigning keywords or metadata to a document to make it easily searchable and retrievable. Indexing helps to categorize and organize documents in a document management system, making it easier to find them based on specific criteria, such as author, title, date, and content.

  • Document Search

    Document search refers to the process of finding specific documents within a document management system or other software. This process involves searching for documents based on specific criteria, such as keywords, metadata, author, date, or content.

  • Document Processing

    Document processing in document management software refers to the automated or semi-automated handling of documents throughout their life-cycle, from creation to archiving or disposal.

  • Workflow Automation

    Workflow automation in document management software refers to the process of automating the flow of documents through a predefined set of steps or tasks, in order to streamline the document management process and improve efficiency.

  • Document Security

    Document security refers to the measures and processes put in place to protect sensitive or confidential documents from unauthorized access, use, alteration, or destruction.

  • User Dashboard

    A user dashboard in a document management software provides a customized view of a user’s documents and tasks, as well as other relevant information. It serves as a central hub where users can access and manage documents, as well as monitor workflows and tasks.

  • Customization

    Customization in document management software refers to the ability to tailor the software to meet the specific needs and requirements of an organization.

We Help you to Choose the Right Data Management Software

Here are a few considerations to help you choose the right document management tool for your organization:

  • Functionality

    It is important to choose a data management software that has the features and functionality that match your organization’s specific requirements.

  • Scalability

    As the amount of data generated by an organization grows, the software must be able to scale accordingly.

  • Ease of use

    The software should be easy to use, with an intuitive interface that does not require extensive training to navigate. A user-friendly software can save time and reduce the risk of errors.

  • Integration

    The software should be compatible with other systems used by the organization, including databases, applications, and hardware.

  • Security

    The software should have robust security features to ensure the confidentiality, integrity, and availability of the data.